Medical Staff Portal
Medical Staff Resources & Services

Physician Absence Notification

Physicians are required to notify the Medical Affairs Office of all absences greater than 96 hours and who will be taking calls for you. This notification should be sent from your office to the respective nursing units and selected departments including Switchboard, Admitting, Health Records and Medical Affairs Office, who will need to be aware of your absence. 

  • Reminder letters on incomplete charts are not sent while you are away.
  • Your attendance at medical staff meetings is excused.
  • Nursing Units, Emergency, Switchboard, etc., will know who is covering for you.

The following information is required:

  1. Name of physician
  2. Department
  3. Sites
  4. Days away (inclusive)
  5. Coverage provided by

 Leave of Absence Process Flowmap

LOA Form
Physician Away Notification (PDF) 

 Physicians are required to distribute to the following areas of affected site:

  • Health Records  
  • Switchboard
  • Your assigned clinical area(s)
  • Medical Director via Medical Affairs Office -